In Ontario, public libraries are created by municipal by-laws and governed by public library boards, as outlined in the Public Libraries Act.
The OPL Board consists of nine trustees: four councillors and five members of the public. After each municipal election, City Council appoints the Library board trustees to serve a four-year term, consistent with that of Council.
The OPL Board meets once a month for 10 months of the year. Meetings are typically held on the 2nd Tuesday of the month. The OPL Board welcomes public input and feedback on Library services. Board meetings are open to the public (except for in camera items), and the upcoming dates and agendas can be viewed on our website.
Public delegations can address the Board in three ways:
- To speak to an item that is listed on the agenda, you must provide written notice of your request, setting out the particulars of the matter on which you wish to speak.
- You can fill out a Request to speak form, such requests may be received up until the start of the meeting. Please send to Board@BiblioOttawaLibrary.ca, or print and present the completed form to the Library Board Assistant before the meeting begins.
- These forms will also be available at the meetings. All sections of the form must be completed.
- Please provide supplementary information or correspondence as may be available.
- To speak to an item not listed on the agenda, you may be heard at regular meetings.
- You must provide written notice of your request and shall include the subject matter, a list of persons(s) who will be appearing before the Board, and a copy of the material that will be presented.
- Please send to Board@BiblioOttawaLibrary.ca,
- Upon receipt of the written notice, the request shall be listed on the next most appropriate meeting agenda, provided the Board has jurisdiction over the subject matter outlined in the request.
- If you cannot attend a meeting, correspondence may be sent to Board@BiblioOttawaLibrary.ca
Delegations speak with permission of the Board. To ensure a respectful and productive environment, the Board will not tolerate the following:
- speaking disrespectfully of any person;
- using offensive words or un-parliamentary language;
- speaking on any subject other than the subject for which they have received approval to address the Board; or
- disobeying the Rules of Procedure By-law of a decision of the Chair
Please note that any written or verbal submissions (including your name but excluding personal contact information) will form part of the public record and will be made available to the CEO and the public.
Revisions approved by the Ottawa Public Library Board on March 8, 2016